What We Do
From day-to-day bookkeeping and BAS compliance to budgeting, forecasting, audit preparation, and specialist services for NFPs and the entertainment industry — Book Balance offers a depth of financial expertise that goes well beyond the typical bookkeeping firm. Whatever stage your business is at, we handle the financial detail so you can focus on what you do best.
regular bookkeeping
Our business purpose is also our motto - You focus on your business and let us worry about your books. Depending on your needs, we will arrange to do the bookkeeping on-site at your office or off-site at ours at an agreed time. Some of the regular bookkeeping services we can provide can include:
Posting of receipts and payments to your accounting software
Debtor and Creditor Management
Project/Job-costing accounting
BAS Preparation and Lodgement
Payroll Management incl. Payroll Tax
Superannuation
Work Cover Reconciliations
Reconciliation of Accounts
Periodical Financial Reporting
Cash Flow Management
End of Financial Year preparation
Xero Training and Support
Rescue Jobs
Small Business Mentoring
Running a small business can feel isolating — especially when the financial side is uncertain. Whether you're just starting out or looking to grow, our mentoring service pairs you with an experienced advisor who understands the numbers and the bigger picture.
We work alongside you to build financial confidence, get your systems in order, and help you make smart decisions at every stage of your business journey. Support includes:
One-on-one business mentoring sessions (in person or online)
Startup guidance — structure, systems, and financial foundations
Budgeting, forecasting, and cash flow planning
Understanding your numbers — what they mean and what to do about them
Reviewing pricing, margins, and profitability
Preparing for growth, funding, or investment
Accountability check-ins to keep you on track
Referrals to trusted accountants, advisors, and specialists
Not sure if mentoring is right for you? Bring your questions to a free 1-hour consultation — no obligation, just a conversation.
Xero & Technology Services
Xero is at the heart of what we do — but getting the most out of it takes more than just switching it on. Whether you're brand new to Xero, migrating from another system, or looking to connect the right apps and automate your workflows, we can help you build a technology setup that actually works for your business.
Xero Setup & Implementation
As a Xero Certified Advisor, we'll set up your Xero file correctly from the start — chart of accounts, bank feeds, payroll, invoicing, and reporting all configured to suit your specific business. We'll also help you select the right Xero subscription and any add-ons, and can arrange discounted pricing on your behalf.
Xero Migration
Moving from spreadsheets, MYOB, QuickBooks, or another platform? As a Xero Migration Certified specialist, we manage the entire migration process — from preparing your existing data through to a fully operational Xero file — and follow it up with personalised one-on-one training so you're confident from day one.
Integration & Automation
The right app stack can transform how your business runs. We identify and connect cloud-based tools that work seamlessly alongside Xero — streamlining invoice capture, receipt management, payroll, and payment workflows — moving your business toward a paperless, automated environment. We also guide your team through the transition with hands-on change management support so new tools are adopted quickly and confidently.
Not sure where your technology gaps are? We'll scope it out and guide you through every step.
Training & Support
We provide one-on-one Xero training at your office or online, tailored to how your business actually uses the software. Phone and email support is available at all times, and we're experienced at explaining the numbers in plain language — not just how to use the system, but how to understand what it's telling you.
Did you know we offer Hour of Power sessions? A focused, one-on-one session with Wendy. Get your questions ready and book in for your Hour of Power
gST & bAS preparation
Staying on top of your GST and BAS obligations is non-negotiable — but it doesn't have to be stressful. We handle BAS preparation and lodgement on your behalf as a Registered BAS Agent, ensuring your returns are accurate, on time, and fully compliant. We also make sure your bookkeeping throughout the quarter sets you up for a clean, efficient lodgement every time — no scrambling, no surprises.
Beyond compliance, we empower our clients with meaningful reports so they actually understand what the numbers are saying. Whether you need a standard Profit and Loss or something more tailored to your business, we'll make sure you have the information you need, when you need it.
Payroll & Superannuation
Getting payroll right matters — for your staff, your compliance obligations, and your cash flow. We manage end-to-end payroll processing for small businesses, including single-touch payroll (STP) reporting, leave management, and termination calculations.
We also handle superannuation processing and compliance, including the move to Payday Super from 1 July 2026 — ensuring your super contributions are calculated correctly and paid on time with every pay run. Award interpretation, multiple pay rates, and complex payroll structures are all part of what we do.
• Single Touch Payroll (STP) setup and processing
• Multi-award and variable-rate payroll
• Leave management and termination calculations
• Superannuation processing and compliance
• Payroll Tax calculation and lodgement
• WorkCover reconciliations
• Payday Super readiness and implementation
Still scrolling? That's okay. Most of our clients weren't sure what they needed either — that's exactly what the free 1-hour consultation is for.
Not-for-Profit Bookkeeping
Running a not-for-profit comes with a unique set of financial responsibilities — grant acquittals, committee reporting, DGR obligations, and the need to demonstrate accountability to members, funders, and regulators. It's a sector with its own rules, and it deserves a bookkeeper who knows them.
We've worked in the not-for-profit sector for nearly two decades, managing full-cycle bookkeeping, payroll, BAS, and financial reporting for an incorporated NFP — including preparing for annual audits and supporting volunteer management committees with clear, meaningful financial reporting. We understand the pressure of doing more with less, the importance of transparency, and the compliance obligations that come with charitable and incorporated structures.
Whether you're a community organisation, charity, incorporated association, sporting club, or early education centre, we can help with:
Full-cycle bookkeeping tailored to NFP structures
Grant acquittal reporting and fund tracking
BAS compliance and PAYG for NFP entities
Payroll management including salary packaging considerations
Financial reporting for management committees and boards
Audit preparation and support
Xero setup and implementation for NFP workflows
End of financial year preparation
If you've been relying on a well-meaning volunteer to keep the books, or a general bookkeeper who doesn't quite understand how your organisation works — there's a better way.
If you have read ALL that, surely you are ready for a chat now?
Budgeting & Forecasting
Most small business owners know roughly what's in their bank account. Far fewer know what it's going to look like in 90 days — and that gap is where cash flow problems are born.
Budgeting and forecasting isn't just a big-business tool. Done well, it gives you a forward view of your finances so you can make confident decisions about hiring, spending, investing, and growth — instead of reacting to problems after they've already arrived. I work with business owners to build budgets that are grounded in reality, not wishful thinking, and forecasts that are genuinely useful month to month.
This service can include:
Annual budget build — revenue, expenses, and cash flow
Rolling cash flow forecasts (monthly or quarterly)
Budget vs actuals review and commentary — in plain language
Scenario planning — what happens if revenue drops, or a big cost lands early
Identifying pressure points and lead indicators before they become problems
Reporting designed for business owners, not just accountants
Ongoing check-ins to keep your budget live and relevant throughout the year
If you've never had a proper budget, or you have one sitting in a spreadsheet that nobody looks at — let's change that.
Financial Systems & Process Implementation
Good bookkeeping isn't just about recording what happened — it's about building the systems that make your finances run smoothly, consistently, and with as little manual effort as possible.
Whether you're setting up from scratch, outgrowing your current processes, or inheriting a financial system that nobody properly designed, we can help you build something that actually works for your business. This goes beyond software setup — it's about understanding how your business operates and designing financial workflows that fit it.
This service includes:
Financial process review and redesign
Chart of accounts setup and restructuring
Workflow mapping for accounts payable, receivable, and payroll
Software selection, setup, and implementation beyond Xero
Integration of third-party tools into a cohesive technology stack
Documentation of financial processes and procedures
Staff training and change management support
Ongoing review as your business grows and changes
If your current financial systems feel like they've evolved by accident rather than been properly designed — this is where we start.
Audit Support & Preparation
An audit doesn't have to be a stressful scramble. The difference between a smooth audit and a painful one often comes down to how well the books are maintained and organised throughout the year — not just in the weeks before the auditor arrives.
We provide audit preparation and support services for small businesses, incorporated associations, NFPs, and any entity that faces an annual or periodic audit. That means getting your records, reconciliations, and workpapers into shape before the auditor starts — so the process is efficient, your costs are controlled, and there are no surprises.
Support includes:
Pre-audit bookkeeping review and clean-up
Balance sheet and general ledger reconciliation
Workpaper preparation and document organisation
Liaison with your external auditor on bookkeeping matters
Ongoing books maintenance to make every future audit easier
Already facing an audit and feeling underprepared? Get in touch — the sooner we start, the better the outcome.
New Business Setup
One of the main reasons businesses fail is because there's no good bookkeeping and accounting system in place to show you when you're running out of cash. Getting set up correctly from day one makes everything easier — compliance, reporting, payroll, and decision-making.
We'll recommend the most appropriate bookkeeping setup and systems for your specific business needs, so that as your business grows and paperwork volumes increase, you're already equipped to handle it. From choosing the right software to establishing your chart of accounts, payroll structure, and reporting framework — we lay the financial foundations so you can build with confidence.
Entertainment & Production Accounting
The creative industries run on tight schedules, complex budgets, and financial structures that most bookkeepers have never encountered. Touring productions, film and TV shoots, theatre companies, and entertainment businesses operate differently — and they deserve a bookkeeper who actually understands that world.
We've spent years managing the finances for some of Australia's biggest touring theatre productions, including international seasons across Australia and Asia. That means we understand co-productions, venue settlements, multi-entity structures, touring budgets, and the kind of revenue reconciliation that keeps producers and investors informed at every stage.
Whether you're a production company, a creative agency, a venue, or an independent producer, we can help with:
Production and touring budget setup and tracking
Revenue reconciliation and settlement reporting
Multi-entity bookkeeping across related production entities
Payroll management including crew, cast, and entertainment industry awards
BAS compliance and GST for production-related entities
Cash flow management across production cycles
Financial reporting for investors, producers, and stakeholders
Xero setup and implementation tailored to production workflows
Whether you're in the creative industries or any other project-driven business — if you need a bookkeeper who understands how to track, report, and manage finances across the full lifecycle of a project, let's talk.